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Service Operations Specialist Hospice - 40 Hours/Week, Day Shift

Job Summary

The person in this position provides daily support to all clinical staff, as well as provide administrative support to the three HAH locations in St. Joseph, Buchanan and South Haven. The members of this team will work together to maintain medical records, support clinical scheduling, ensure the quality and consistency of clinical documentation and processes and maintain excellent communication with clinical staff. The team will be empowered to resolve day-to-day problems. Each team member will have shared responsibilities which support team and organization goals as well as specific individual responsibilities based on strengths, talents and personal development. Demonstrates personal accountability for own continuous growth and development. Seeks out appropriate opportunities to enhance competency and improve performance.

Exhibits Patients and Families First attitude. Responds with compassion, flexibility and urgency to each patient need. Provides the care that patients want, when they want it.
Maintains all medical records (to include opening charts, filing, maintain paper charts, obtain missing documentation)
Reviews DNR forms for accuracy, completeness and timeliness of documentation.
Certification and re-certification oversight
Runs weekly CAT reports.
Maintains patient Suncoast charts and update face sheets as needed.
Processes physician orders.
Assists Accounting with billing and accounts payable issues as needed
Assist with report processing as needed (caseloads, medication profiles, intake reports, POC for facility patients)
Supports IDT processes and tasks in whatever manner needed by the team members.
Committed to the continuous improvement of the patient experience which includes patient safety, quality of care and excellent service. Adheres to the organization s Mission, Service Standards and Code of Conduct.

Requirements

Education:

High School or GED (Required)

Certifications:

Skills:

Additional Job Details

Physical Requirements:

Continuously: Sitting, Lifting/exerting force: 0-10 lbs., Use of hands to grasp/handle/feel, Vision, Vision-color, Hearing, Speaking
Frequently: Walking, Lifting/exerting force: 11-25 lbs.
Occasionally: Standing, Lifting/exerting force: 26-51 lbs., Stoop/kneel/crouch/crawl, Bending, Squatting, Climb/balance, Operating a motor vehicle Skills: Must be skilled in building rapport quickly by phone and in person, assessing the immediate need, and creating a level of confidence in our ability to help patients and families address their current situation.
Demonstrates excellent verbal and written communication skills.
Demonstrates exceptional interpersonal skills, including empathy, compassion, respect and understanding of end-of-life issues.
Ability to work effectively with a diverse group of people. Demonstrates cultural sensitivity in order to work with customers and patients from a variety of cultural, religious, and socio-economic backgrounds.
Portrays self-confidence in agency s reputation and translates this image into a trusting relationship with patients, families and other clients and community members.
Abilities: Ability to work extended hours beyond normal work schedule to include, but not limited to, evenings, weekends, extended shifts and/or extra shifts, various locations, sometimes on short notice.
Environmental Conditions: Potential exposure to fumes, dust, gases, and odors. Frequent changes in temperature may occur. Possibility of exposure to communicable diseases.

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